refactor!: files only by handle: uploads in, downloads out (D-46)
check / check (push) Canceled after 0s

The owner (2026-10-23, via the question tool): "Uploads only"; and
before it: "What we would DEFINITELY want to avoid is passing a bunch
of BLOBs through AI context windows. That's just a pure waste." No file
passes through an agent's context, in either direction.

In: the inline arguments are gone with the 256 KiB limit (INLINE_MAX,
take_file's inline branch): content_base64 and its sha256 on
books.attach_receipt and books.file_document, w9_content_base64 and
w9_sha256 on books.set_w9, csv_text on the two CSV imports. A file comes
only by books.begin_upload and `wanderbooks upload`, named by its
upload_id; existing_attachment_id still names bytes stored already. The
five filing tools deny unknown fields, and any inline argument to any
tool is refused before it runs as an unknown argument pointing to
books.begin_upload (access log: refused inline_file).

Out: books.export (every format), books.asset_labels and
books.get_receipt view bytes hand the file over (HandedFile: download
command and expiry, D-29), as the CPA package and the W-9 do. Resource
reads stay text. A token keeps up to 64 handed files (was 16). The
access log's digest no longer exempts file bytes.

Docs: handbook files-in-out and parties-and-tins, mcp-interface.md,
rules.md, receipt-store.md, parties-and-attachments.md, plan/served.md
(D-46; the inline decisions marked superseded), STATUS.md, testing.md
(D-46: tests migrated to uploads and downloads, rewritten, removed,
added).

Co-Authored-By: Claude Opus 5.5 <noreply@anthropic.com>
Claude-Session: https://claude.ai/code/session_01T3gXMVt7XJPi6ens1or9Dj
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swaitsandClaude Opus 5.5 committed 2026-10-24 09:18:14 -06:00
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# Files in and out
- A file comes in one of two ways, named in the tool that files it (books.attach_receipt, books.file_document, books.set_w9, books.import_bank_csv, books.import_chart_csv):
- an upload, for any file up to 25 MiB: books.begin_upload with the file's sha256 (`sha256sum`), size, type, name and purpose; run the command it returns with the file's path; then give its upload_id. Its bytes never pass through you. An upload lasts 15 minutes, is used once, and only by the token that began it.
- inline, for a small file (at most 256 KiB): content_base64 with the file's sha256, so a byte lost on the way is caught.
- A file never passes through you, in either direction: no tool takes a file's bytes or text, and none gives them back.
- A file comes in by upload alone, named by its upload_id in the tool that files it (books.attach_receipt, books.file_document, books.set_w9 w9_upload_id, books.import_bank_csv, books.import_chart_csv): books.begin_upload with the file's sha256 (`sha256sum`), size (up to 25 MiB), type, name and purpose; run the command it returns (`wanderbooks upload`) with the file's path; then give the upload_id. An upload lasts 15 minutes, is used once, and only by the token that began it.
- If begin_upload says the bytes are stored already (existing_attachment_id), link that attachment instead of filing a copy.
- Files the books make (books.export_cpa_package, books.vendor_1099 csv, books.get_w9) are handed over: run the download command each returns to save it in a folder. They are kept 15 minutes, for the token that asked. No file with a full TIN goes into the books, however it is filed: the server refuses every file it read or wrote with full TINs (the W-9 books.set_w9 took, and each of those outputs, or a file taken out of a CPA package), and any text file holding one: a TIN the vault keeps, written as nine digits or in the usual groups (3-2-4 with hyphens, spaces or dots; 2-7 with a hyphen or a space), or a number printed as an SSN or EIN is (3-2-4 or 2-7 digits joined by hyphens, not part of a longer number). Other numbers pass, so bank exports (routing and account numbers, long references) go in. It can't recognize an altered copy of a scan, or a TIN the vault doesn't keep written any other way, so never file a W-9 or a TIN worksheet yourself.
- Receipts and documents come back out through books.get_receipt: view bytes gives a file of at most 256 KiB inline; a larger one gives the command (wanderbooks download) that saves a copy in a folder you name.
- A file goes out by download alone. Files the books make (books.export in every format, books.asset_labels, books.export_cpa_package, books.vendor_1099 csv, books.get_w9) are handed over: run the download command each returns to save it in a folder. They are kept 15 minutes, for the token that asked. No file with a full TIN goes into the books, however it is filed: the server refuses every file it read or wrote with full TINs (the W-9 books.set_w9 took, and each of those outputs, or a file taken out of a CPA package), and any text file holding one: a TIN the vault keeps, written as nine digits or in the usual groups (3-2-4 with hyphens, spaces or dots; 2-7 with a hyphen or a space), or a number printed as an SSN or EIN is (3-2-4 or 2-7 digits joined by hyphens, not part of a longer number). Other numbers pass, so bank exports (routing and account numbers, long references) go in. It can't recognize an altered copy of a scan, or a TIN the vault doesn't keep written any other way, so never file a W-9 or a TIN worksheet yourself.
- Receipts and documents come back out through books.get_receipt view bytes, handed over the same way: run its download command to save a copy in a folder you name.
@@ -10,6 +10,6 @@
- Name whose each card, loan and advance is: books.update_party creditor_of, the issuer for its card, the lender for its loan, each member for what the members advanced. Then a fee on the card, interest on the loan, or a distribution credited to what the members are owed never reads as a payment to them; it counts when paid. A distribution declared to distributions payable counts when it is paid, too. Record a reimbursement and a distribution as two entries, and a member's cash either as a loan (through the members' financing, tagged with the payee it paid) or as capital, not both.
- Every post_entry preview says where the entry stands (party_policy, party_missing, party_suggestions): under the `[books] parties` setting "suggest" (the default), when party_missing, name the likely party to the human and tag it (or add it) before confirming; under "require", posting is refused (party_required) until the entry names a party or is marked as having none (books.set_entry_party with party null and no_party_reason, or draft_entry no_party_reason: only for an entry with truly no counterparty, like a transfer between the company's own accounts); under "off", don't raise it.
- Record W-9 facts (books.set_w9) for contractors and landlords before paying them, and W-4 facts (books.set_w4) for employees before their first payroll; name the employee party on every books.run_payroll line.
- Never put a full TIN or SSN anywhere in the books, only the last four digits: the engine refuses any nine-digit number in a party field. The full TIN goes only to the encrypted TIN vault, and every member's and every 1099 payee's belongs there: books.set_tin (party, tin, tin_type: ssn, ein, itin; any role, so each member's SSN for their K-1) and books.set_w9 with tin and tin_type for a payee's W-9, and the signed form with w9_upload_id (books.begin_upload purpose w9), or w9_content_base64 with w9_sha256 for one of at most 256 KiB (never books.file_document or books.attach_receipt: the form shows the TIN).
- Never put a full TIN or SSN anywhere in the books, only the last four digits: the engine refuses any nine-digit number in a party field. The full TIN goes only to the encrypted TIN vault, and every member's and every 1099 payee's belongs there: books.set_tin (party, tin, tin_type: ssn, ein, itin; any role, so each member's SSN for their K-1) and books.set_w9 with tin and tin_type for a payee's W-9, and the signed form with w9_upload_id (books.begin_upload purpose w9; never books.file_document or books.attach_receipt: the form shows the TIN).
- A full TIN lives in the vault: keep it out of descriptions, notes, file names and version-history messages. books.get_w9 hands the signed form over (run its download command to save it for the human); books.purge_tin (preview, then confirmed, with a reason) deletes a TIN no longer needed.
- books.parties lists the directory (each party's TIN last four from its TIN or W-9 facts), books.party shows one party with the year's totals, and books.show party opens it in the viewer. Archive (books.update_party archived) parties no longer dealt with; never delete history.